Chinese Visa – 6 painless steps to obtain a visa for China

Chinese Visa - 6 painless steps to obtain a visa for China 1
Chinese Z visa

To work legally in China, regardless of your chosen profession, you need a Z Visa.  While there are plenty of schools and recruiters out there reassuring job seekers that it’s ok to teach on a business (M) or tourist (L) visa, doing so is illegal and extremely risky.

Even if you ignore the threat of fines and detention, there is no shortage of horror stories out there about teachers getting caught and deported.  Our advice is to be smart, do your homework, and insist on a Z visa from your employer.

Only registered schools are authorized to provide Z visas to their teachers, so if you are speaking with a school that either says they can’t or is giving you excuses, be very wary.  After all, if they can’t even guarantee your legal employment, how can they be trusted to live up to the rest of the contract?

The Chinese work permit classification system

In the last few years, the Chinese government has simplified the process for applying for a work permit, by putting everything under the umbrella of one agency, SAFEA (The State Administration of Foreign Experts Affairs). SAFEA is also the government agency responsible for work visas, both Z and R visa classifications. Z visas are the normal visas for foreign employees, while R visas are reserved for top-level executives and persons that the Chinese government deems extremely valuable to specific industries that China is lacking in.

Through this system, the future employee and employer can submit the supporting documents electronically. The new online management service system has eliminated almost half of the previously required documents, cutting out submissions like application letters and personal CVs.

The potential employer initiates the process from SAFEA’s management system for foreign workers in China (only in Chinese). The employer will submit the following documents:

  • A business license and organization code certificate;
  • The registration form;
  • ID information of the employer/agent who is responsible for the registration;
  • Industry license documents.

Here’s a list of the documents now required from future foreign employees:

  • Foreigner’s Work Permit application form;
  • Passport;
  • ID photo;
  • Verification of past employment;
  • Verification of education or verification of professional qualification;
  • Copy of job contract or appointment letter;
  • Criminal record certificate;
  • Physical examination record; and
  • Information of accompanying members.

If SAFEA is satisfied with the preliminary review, they will require a hard copy of all the documents. That copy of the documents will be forwarded to the Bureau of Public Security (the police department).

Once the required documents have been submitted through SAFEA’s system, a unique method for assessing the qualifications of foreigners and processing work permit applications is used. 

Because the Chinese government wishes to attract top talent and limit the less-skilled types of foreign employees, it has created a three-tiered, points-based system, categorizing foreign employees as follows:

  • Class A – Elite foreign talent;
  • Class B – Professional foreign talent;
  • Class C – Miscellaneous foreigners.

China does not restrict the number of work visas offered to foreigners in Class A. However, there are restrictions on the number of class B and class C visas issued.

How employees are classified

There are two methods for employees to be classified:

  1. Be directly qualified by fulfilling various requirements;
  2. Reaching enough points on a points table.

Direct Qualification

A – Grade Foreign Workers

A foreign employee is considered class A if any of the following conditions are met:

  • They are a recipient of an international award;
  • Selected by China’s talent important plan;
  • Demonstrated entrepreneurial talents;
  • Will take a government-encouraged scarce job; or
  • Selected under the Youth Talent project.

Class-A employees comprise around 16 percent of foreign workers in China. Because they are more desirable to the Chinese government, they enjoy benefits not given to Class-B and Class-C employees. Their application will get approved quicker, so processing times are around five working days.

They also can make use of paperless verification during the application process. They also are not subject to the usual requirements of age, education degree, or work experience. Generally, Class-A employees can enjoy a more convenient environment, before, during, and after the application process.

B – Grade Foreigners Workers

Foreigners will receive a B classification if they meet any of the following conditions:

  • Hold a bachelor’s degree and have at least two years of work experience;
  • Has a master’s degree from a university in mainland China;
  • Holds a master’s degree from a top 100 institution worldwide as ranked by Jiao Tong University;
  • For foreign language teachers, has a bachelor’s degree or higher, no less than two years’ experience of teaching the language, and the language being instructed is the applicant’s native language.

B-Class employees make up around 61 percent of expats in China. Compared to Class As, they can find it more difficult to obtain a work permit in industries already saturated with foreign workers.

C – Grade Foreign Workers

Finally, class C employees are considered so if:

  • They are domestic helpers hired by class A employees;
  • They enter China for an internship under a government agreement;
  • They are in China for seasonal employment.

C-Class employees make up around 22 percent of expats. This is the category company representatives placed abroad for a few months usually fall in, as well as those entering China under Chinese government young talent initiatives. They are subject to the needs of the labor market, and C-Class permits are usually valid for shorter periods of time. It also takes longer for them to get processed.

Points-Based Qualification

Another way for foreign employees to be classified is by using the table provided. Each of the classes has a corresponding number of points: above 85 points for Class A, 60 to 85 points for Class B, and below 60 points for class C.

SAFEA oversees scoring foreign employee candidates based on ten factors.

Visa

Overview of a Chinese Z Visa

The Z visa is the stepping stone to legally working in China. It’s valid for 30 days upon entry to China. Once you have your Z Visa, you will need to register at the local police station, obtain a Work Certificate and finally, be granted a Residence Permit. Once you have your Residence Permit in your hand, you can officially stay and work in China.

Doesn’t sound too bad, right?! 

To obtain this work visa from China, you will first need to be offered a job. This will entitle you to a Work Permit, which you need to apply for the Z visa. The Work Permit itself should be arranged by your employer/school in China, who will be licensed to employ foreigners. Like we mentioned above, if your employer isn’t offering a Z visa, they may not be an authorized registered school. It’s worth looking elsewhere to teach if this is the case. 

What Are the Requirements for a Z Visa?

To be eligible for a Z visa, you will need to meet the requirements to teach English which are set out by your school in China. While these requirements may differ from school to school, they tend to revolve around three main components:

  • A Bachelor’s Degree in any subject 
  • Two Years Work Experience or TEFL certificate (ideally 120 hours)
  • Native English Speaker

Applicants are also subject to the same retirement ages as Chinese workers: 60 for men and 55 for women.  While these ages are still being revised, it will be more difficult to get a visa if you are older than that.  

China Work Visa Process Summary

Despite what you may have heard, the visa process for those looking to teach in China is usually pretty straight forward. If we break it down, there are six steps you need to take. Two before you leave for China, the rest within 30 days of arriving there. While this may seem like a lot, rest assured that your school should be doing all the heavy lifting on your behalf. They will tell you what you need to do and assist you with it, guiding you through the process.

Where to Begin

Before you can depart for your new life in China, there are two important boxes to tick. Number one, obtain a Work Permit. Number two, get the Z visa. This then allows you to enter China.

Step One – Work Permit

The first step of the visa process is getting your Work Permit. For this to happen, you will need to have been offered a job. Your employer will ask you to send them a pretty large number of documents so that they can arrange the Work Permit on your behalf.

This is the longest list of documents that you will need to submit throughout the process, so once this step is completed, the rest of the steps are somewhat easier!

These may vary between schools, but typically expect to send the following:

  • Scanned Copy of your Passport – a full two-page scan of the information and signature pages. Your passport must have at least one year of validity left
  • Resume/CV – this should clearly state your education and working background
  • Scanned Document Copies of the following:
  1. Bachelor’s degree certificate
  2. Bachelor’s degree transcripts
  3. TEFL certificate
  • Photos – these must meet certain criteria regarding size and content, and have been taken in the last 6 months.
  • Medical Forms
  • Physical Examination form
  • Reference letter (if applicable)
  • Social Security Number (if from the US)
  • Background Check – this non-criminal background check (CBC) must be valid within 6 months of applying for your Work Permit. How to obtain one and get it authenticated will vary between countries:
  1. US Citizens – FBI
  2. UK Citizens – ACRODBSDisclosure Scotland
  3. Canada – RCMP
  4. Australia – AFP

Document Authentication

There are currently two options for having your diploma authenticated:

Paper Authentication in your home county

A three- to four-step process that varies according to country but will normally include the following: notarized copy of the original diploma, authentication at the state level, authentication at a Chinese Embassy/Consulate, translation into Chinese.

Online Authentication in China

Your Diploma can also be authenticated via on online, one-step process with the Chinese Ministry of Education in Beijing. Applicants only need to submit a colour scan of their highest diploma. An authentication document will be issued within 10-15 working days and can be sent directly to your future employer in China.

Once these documents have been sent over to your employer, they will organize to get your Work Permit processed. Be patient here, as generally it can anywhere up to 30 business days for the permit to be processed. Once it has been approved, you will be sent your Work Permit. You will then need this permit to apply for your Z visa.

Step Two – Z Visa application

One down, five to go! Up next is the Z visa. This requires much less documentation. First, complete the Chinese Working Visa Application Form online, then print it out, gather up the following documents and head to the Chinese Embassy/Consulate in your home country:

  • Completed visa application form 
  • Work Permit 
  • Passport
  • Passport photo

The Z visa should take around 3 – 7 days to process, but it can take longer. If you’ve got this far, you shouldn’t have the visa rejected. You’ll be notified once it has been processed so you can go collect it. 

Alternatively, if you don’t live near a Chinese Embassy/Consulate in your home country, then it is also quite common (and safe) to use an agency. For a fee, agencies apply for visas on your behalf and handle everything from submitting the paperwork to picking up the final result and mailing it back to you.

Another option for those already in Asia is applying for your Visa in Hong Kong.  Reports vary on this option and it doesn’t seem to always work for applicants, but still, if you are already in China or Hong Kong it’s worth a shot to prevent either having to return to your country or pay for an agency. Make sure to ask your school if this is an option before deciding on it!

Z Visa Fees

The fee for the Z visa is the same as for other types of Chinese visas. Some schools may help with costs, but typically expect to pay the following for a single-entry Z visa:

US CitizensCanadian CitizensUK CitizensAustralian Citizens
USD 140CAD 142GBP 151AUD 109.5

However you go about this step, once you have your Z visa in your passport you are ready to head off to China and start your ESL adventure!

In China

Congratulations! You’ve made it to China. You now have 30 days to turn your Z Visa into a residency permit (the Visa only gets you into China, the residency permit ensures you can stay). As your Z visa is single-entry, you will not be able to leave China until you get your residency permit, but after that, you are free to exit and enter as often as you like. 

Only four more steps to go before you are officially a Chinese resident! Plus, your school should continue to assist you through these next stages, so no need to worry. 

Step Three – Registration

The first thing you must do upon landing in China, apart from grabbing some delicious noodles, is register at the local police station where you’ll be staying. This needs to be done within 24 hours of your arrival, so our advice is to get it done ASAP. It’s a pretty straightforward step – just take yourself and the following documents down to your local police station:

  • Passport
  • Housing contract
  • A copy of your Landlord’s ID and their contact number

Step Four – Medical Check

Chinese Visa - 6 painless steps to obtain a visa for China 2

It is highly likely that you will be required to take part in an in-country medical check within 30 days of your arrival in China. It should be organized by your employer and they should accompany you to the hospital. It’s a pretty simple procedure and is nothing to worry about. You will need to bring the following documents with you to the medical check:

  • Passport
  • Photocopies of passport material pages (picture and information page, visa page, and entry stamp page)
  • 5 passport-style photos (your employer may organize for these to be taken)
  • Medical check fee, approx 400RMB – in some cases your employer will pay

The follow-up Health Certificate can take a couple of working days to process and all being well, your employer should register this with the authorities. 

Step Five – Work Certificate

You’re almost there! Next up is the Work Certificate, which you will need to apply for your Residence Permit. Your employer should assist you with this. Expect to submit the following documents:

  • Passport
  • One photo
  • Medical Check (if applicable)
  • Police Registration form (from your arrival in China)

Generally, the Work Certificate will take around 5 days to process but may take longer. 

Step Six – Residency Permit

The end is now in sight as you finally complete the last step of the visa journey. Again, your employer should assist you with this.

To apply for your Residence Permit, you must appear in person at your local Public Security Bureau (PBS). Remember, you need to have applied for this Residency Permit within 30 days of your arrival in China. This is important. 

Bring yourself and the following to the PBS:

  • Passport (this will be kept by the PBS for the processing period)
  • Work Certificate
  • Police Registration form
  • Medical check 
  • Resident Permit application forms
  • One photo

Expect the processing time of the Residence Permit to be approx 10 – 15 days, depending on the city you’re applying in. You don’t need the Residence Permit in your hand before your 30 days is up, but you need to have applied for it. 

As soon as you have that Residence Permit in your hands, you can breathe a sigh of relief. Go and get yourself a glass of Sake and soak up the feeling of officially being a resident of China. This permit allows you to legally teach in China, move around the country and travel in and out of the country as you like. China is now your oyster. Enjoy!

For more answers to your questions please visit our forum.

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